Quotes, invoices and online payments, without retyping a thing.
Turn an accepted quote into an invoice in one click, bill by milestone and let customers pay online from a Pay now link. Paid, due and overdue are visible at a glance, and everything syncs with QuickBooks Online, Xero or Zoho Books.
Billed to
Clara Whitfield
18 Maple Street
| Walnut kitchen cabinetry, supply and fit | $6,480.00 |
| Quartz worktop, 42 sq ft | $3,150.00 |
| Site protection and final clean | $1,200.00 |
- Subtotal
- $10,830.00
- Sales tax 8.25%
- $893.48
- Total
- $11,723.48
Paid in full on Sep 18
What changes on day one.
The same moments you deal with today, and what they look like once they run on grewray.
- The old way
Every invoice starts from a blank template and a copy of the quote.
With grewrayAn accepted quote becomes an invoice with every line carried over.
- The old way
Customers pay late because paying you is a chore.
With grewrayA Pay now link on every invoice, so paying takes a minute.
- The old way
Friday afternoon goes on checking who has paid and who has not.
With grewrayPaid, due and overdue at a glance, with online payments recorded for you.
How it works.
- 1
Quote
Build a quote from your own items and rates, with tax applied line by line.
- 2
Accept
Send it with a secure link, and the client views and accepts it online.
- 3
Invoice
One click turns the accepted quote into an invoice, in full or by milestone.
- 4
Get paid
The client pays from the Pay now link, or you record a cash or bank payment. Either way the invoice updates.
Everything it does.
Quotes that become invoices
Nothing retyped between the estimate, the quote and the bill.
Pay now links
Customers pay online from the invoice itself, and it is marked paid automatically.
Milestone and progress billing
Bill a deposit, each stage and the balance as the work reaches them.
Line-item tax
Set your tax rates once, and every line applies the right one.
Automatic reminders
Polite reminders before and after the due date, sent for you until it is paid.
Accounting sync
Invoices and payments sync with QuickBooks Online, Xero or Zoho Books.
Built for businesses like yours.
How invoicing and payments fits the way each trade works.
- Gyms and fitness studiosTrials, classes with capacity, renewals and membership billing.See the trade
- Salons and spasAppointments, stylists' calendars, reminders and repeat clients.See the trade
- Coaching and tutoringInquiries to enrollments, sessions, packages and progress.See the trade
- Yoga and pilates studiosClasses with capacity, waitlists, class packs and instructors.See the trade
- Contractors and renovationQuotes, site visits, job stages and progress billing.See the trade
- Repair and maintenanceCall-outs, visits, parts and labor, paid on the spot.See the trade
Common questions.
Can customers pay online?
Yes. Every invoice can carry a Pay now link, so the customer pays online and the invoice marks itself paid. You can still record cash and bank transfers by hand.
Does grewray work with my accounting software?
Yes. Invoices, payments and expenses sync with QuickBooks Online, Xero or Zoho Books, so your books and grewray show the same numbers.
Can I bill in stages?
Yes. On Growth and Business you can bill a deposit, each milestone and the final balance, and see what has been billed and paid against the job.
Can I use my own invoice design?
Every plan includes a clean, professional layout with your business details. A fully custom template in your brand is on our published rate card.
Keep exploring.
8 modules share one record of every customer and every job. These work closest with this one.
- Works withJobsWork tracked from yes to handover.Open
- Works withExpensesReceipts captured, costs where they belong.Open
- Works withLeadsA pipeline that shows what is worth chasing.Open
- Free toolInvoice and quote generatorA professional invoice, quote or estimate, printed or saved as a PDF.Open
- Free toolLate payment cost calculatorThe cash tied up in overdue invoices, what it costs, and a fair late fee.Open