Every event, every supplier, every payment on one timeline.
Take inquiries, send proposals clients accept online, collect deposits and milestone payments, and keep supplier costs, files and dates for every event in one place.
Client
Clara Whitfield
- Deposit
- Venue and catering
- StylingIn progress
- Final balance
Sound familiar?
The same three problems come up in almost every business like yours. Here is how each one changes.
- The old way
Inquiries for the same date arrive from three different channels.
With grewrayEvery inquiry in one pipeline, with its event date and budget.
- The old way
Deposits and final payments are tracked in a spreadsheet.
With grewrayDeposit and milestone invoices with a Pay now link, and reminders.
- The old way
Supplier quotes and contracts are buried in email threads.
With grewraySupplier costs, contracts and run sheets attached to the event.
The work, in the order it happens.
- 1
Inquiry
Capture the date, the guest count, the budget and the client.
- 2
Proposal
Send a proposal with a secure link for online acceptance.
- 3
Deposit
Invoice the deposit the moment the proposal is accepted.
- 4
Planning
Run the event as a job with milestones, suppliers and files.
- 5
Final payment
Bill the balance before the day, and see the event's profit after it.
How grewray runs it.
Each part of the core, doing the job your business needs from it. Open any one to see it in full.
Inquiries by event date
See every open inquiry and what it is worth.
Deposits and milestones
Payment stages invoiced on time, and paid online.
Supplier costs on the event
Venue, catering and decor costs against the event they were for.
Contracts and run sheets
Every document for the event, one tap away for the team.
Useful before you even sign up.
Free tools built for this kind of business, and the offer that makes switching painless.
- Free toolProfit margin and markup calculatorPrice from a cost at the margin you want, or check a price you charge.Open
- Free toolLate payment cost calculatorThe cash tied up in overdue invoices, what it costs, and a fair late fee.Open
- MigrationBring your data with youSend us your spreadsheets or exports and we move everything in for you, free.Open
Common questions.
Do event planners need an industry pack?
No. Event planners run on grewray's core today: leads, scheduling, jobs, invoicing with online payment, expenses, files and team access. Custom fields cover the details particular to your work.
Can I see the profit on each event?
Yes. Each event is a job, so what you invoiced and what your suppliers cost sit side by side and show the margin.
Can clients follow the plan?
Yes. Share a secure page with the plan, dates and chosen files. The client needs no password, and never sees your costs.
Can I keep my suppliers in grewray?
Yes. Keep suppliers as contacts, record what each costs on the event, and attach their quotes and contracts.