Receipts captured on site, costs where they belong.
Snap a receipt on your phone, tag it to a job and a category, and move on. Costs land on the job they belong to, so profit is a number you read, and your accountant sees the same figures through QuickBooks Online, Xero or Zoho Books.
- Northwood TimberMaterials on Whitfield kitchen$1,240.00
- Worktop templatingSubcontract on Whitfield kitchen$180.00
- Tile adhesiveMaterials on Whitfield kitchen$142.75
- Van fuelTravel on Whitfield kitchen$86.40
This month$1,649.15
What changes on day one.
The same moments you deal with today, and what they look like once they run on grewray.
- The old way
Receipts fade in a glovebox until the end of the quarter.
With grewrayPhotograph the receipt the moment you pay, and it is filed.
- The old way
Materials bought for a job never make it onto the job.
With grewrayEvery expense is tagged to a job, so its cost is part of that job's profit.
- The old way
The same receipts are typed into the books twice a year.
With grewrayExpenses sync to your accounting software, so the figures already match.
How it works.
- 1
Capture
Photograph the receipt from the panel on your phone, or upload it later from a desk.
- 2
Tag
Choose the job and the category, and add a note if it needs one.
- 3
Review
Owners and admins see every expense by job, by person and by category.
- 4
Sync
Expenses flow to QuickBooks Online, Xero or Zoho Books, ready for your accountant.
Everything it does.
Receipt capture
A photo is enough, and the receipt stays attached to the expense.
Costs on the job
Allocate spend to the job it was for, and see that job's real margin.
Categories you control
Use your own categories, or match the ones your accountant uses.
Who spent what
See spending by person, with the receipt one tap away.
Accounting sync
Send expenses to your accounting software instead of retyping them.
Export any time
Download every expense and receipt in open formats, free.
Built for businesses like yours.
How expenses fits the way each trade works.
- Repair and maintenanceCall-outs, visits, parts and labor, paid on the spot.See the trade
- Landscaping and garden careEstimates, builds, seasonal rounds and crew schedules.See the trade
- Event plannersProposals, deposits, suppliers and milestone payments.See the trade
- FreelancersQuotes, projects and invoices with a Pay now link.See the trade
Common questions.
Is there an app to install for receipts?
No. grewray runs in your phone's browser and is built for it, so photographing and filing a receipt takes seconds with nothing to install.
Can staff add expenses?
Yes. Staff add expenses for the jobs they work on; owners and admins see and manage all of them.
Does grewray replace my accounting software?
No. grewray tracks costs against jobs and syncs them to QuickBooks Online, Xero or Zoho Books, where your accounts are kept.
Which plans include expenses?
Every plan, Starter included.
Keep exploring.
8 modules share one record of every customer and every job. These work closest with this one.
- Works withJobsWork tracked from yes to handover.Open
- Works withInvoicing and paymentsQuotes, invoices and what is still owed.Open
- Works withFilesDrawings, photos and contracts, attached.Open
- Free toolProfit margin and markup calculatorPrice from a cost at the margin you want, or check a price you charge.Open
- Free toolBreak-even calculatorThe jobs a month that cover your fixed costs, and what each one after adds.Open